• 04-Dec-2018 to 02-Feb-2019 (PST)
  • Grande Prairie, AB, CAN
  • Full Time

The basic function of the Receptionist is to support the day-to-day administrative functions of our growing Grand Prairie office. An enthusiastic attitude and customer service oriented mindset are must haves for the position. Among other responsibilities, the Receptionist will be the primary contact for customers and vendors, assist with the safety program as the Safety Administrator for the Grand Prairie Branch and will help to organize daily operations of the office. 


Principle Duties:  


Office Administration

  • Greet and assist visitors (ensuring they sign in and out of the Security Log and completing visitor orientations), answer phones, direct calls and respond to inquiries in a professional and positive manner
  • Error free data entry related to safety, accounting and other records as required
  • Provide support for various responsibilities, such as booking travel arrangements, expense reports, screening calls, managing calendars, and events arrangements
  • Provide support such as booking hotels, lunches,
  • Handling day-to-day operational activities in the office, including such items as filing, sorting and distributing mail, assisting with incoming and outgoing shipments, and office supply procurement/replenishment
  • Prepare reports, presentations, memorandums, proposals and correspondence such as emails or posters
  • Performs photocopy requirements
  • Flexible to fill in as required, ensuring an organized and clean office environment
  • Help with safety orientations for newly hired staff and visitors and be an active participant in the safety program and culture of the company
  • Receive and deposit customer payments, including cash and cheques, and record related information in accounting system
  • Maintain confidential information and security of premises (passwords, keys, etc.) in a very strict manner in accordance with company policy
  • Perform other related duties as required' these duties may not be under the category of receptionist or office administrator.


Safety Administration

  • Act as a contact for the flow of safety information at the Grand Prairie location and an advocate for the Safety Program and are required to work with the Safety Department
  • Keep the Safety Board organized and up to date and distribute and post materials regarding safety on the local safety board
  • Track all safety documentation; establish a collection point for all safety related documents:
  • Trending BBO (Behaviour Based Safety Training) Report
  • Print and provide the Safety Meeting Agenda, attendance form, and supporting documents for the Manager/Chair of the safety meeting for review, take meeting minutes following the requirements
  • Book and organize all third-party safety related courses and pre-employment tests
  • Keep all safety documents filed in an organized fashion by year, month and document. The will be reviewed on a bi-weekly basis by the Safety Department
  • Assist in uploading Safety certificate or documents



  • Working knowledge of Microsoft Office suite of products with specific expertise in Excel and Microsoft Project applications
  • Successful candidate will be a fluent English speaker
  • Superb interpersonal communication skills' this role requires continuous interaction with team leaders, field staff and clients
  • Strong organizational skills
  • Experience working with Microsoft Dynamics GP and KEY2ACT job cost/service management software
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