SurePoint
  • 05-Feb-2019 to 06-Apr-2019 (PST)
  • Grande Prairie, AB, CAN
  • Full Time

The nature of our business is to provide services to oil and gas projects. A key component of that is efficient and timely billing. We are looking to add to our billing team in Grande Prairie, as our business grows.

The basic function of the Billing Coordinator is to ensure efficient, timely and accurate invoicing of service calls/jobs for their division. The Billing Coordinator is responsible for preparing invoices, obtaining the necessary signatures/signoffs from clients, ensuring appropriate bill rates/material mark-ups are applied, completing management reports, and other administrative duties as required, while adhering to the policies and procedures of both Surepoint Group and the client. 

 

Principle Duties:  

  • Facilitate the customer invoicing process, including;
    • Proactively Manage Unbilled Revenue listing for Division, working with managers to prioritize billing and keep unbilled revenue current (UBR < 30 days old).
    • Compiling the required invoice backup documentation, ensuring bill rates and material mark-ups are correctly calculated for each client.
    • Working with Parts Department to ensure materials are recorded and billed properly.
    • Gathering required sign-offs and approvals from Internal/External stakeholders.
    • Submitting invoices to Clients (via 3rd Party Systems, Email, etc.).
    • Following-up on outstanding Accounts Receivable Items.
  • Creation of Service Calls/Jobs in Great Plains, taking great care to ensure proper bill rates and material markups are assigned at the time of service call creation.
  • Follow established procedures for processing files, i.e. filing, job costing, archiving, etc.
  • General Administrative tasks such as filing, copying, scanning, document development, etc.
  • Develop and build internal partner relationships with all the Surepoint group of companies and corporate office.
  • Collaborate with Finance team to maintain collection goals and generate billing performance levels.

 

Requirements:  

  • 2+ years of relevant experience in billing/accounts receivable with high volumes of data processing.
  • Strong attention to detail and the ability to follow standard procedures.
  • Excellent written and oral communication skills.
  • Proven organizational skills and the ability to prioritize.
  • Proven proficiency with the Microsoft Office Suite (Excel, Outlook, Word).
  • Proven team player, able to maintain a positive attitude and flexible approach under pressure.
  • Experience with Microsoft Dynamics Great Plains is considered an asset.
  • Knowledge of ADP, Open Invoice, Cortex or Portal Invoicing is considered an asset.

 

Surepoint offers competitive wages and full benefits.

If you're looking for a rapidly growing company with a bright future...apply now!

 

SurePoint
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